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The Marathon List of Project Management & Collaboration Tools (Over 90 Tools)

December 13, 2009

Imagine days when we used to type documents on a typewriter, mail or fax hard copy of it, marking a CC and BCC to everyone in an actual carbon copy… all seems now a history except few places like court rooms still following the tradition … life has changed a lot since then, today information flows with the click of a button.

Compiled here some of the great collaboration tools I’ve come across which can really make office work easier and take the office collaboration to the next level.

Life Ray has everything you would need in an intranet environment, it lets you create communities around your office and then share knowledge streams across, which includes document sharing, blog, wiki, calendar, etc. You will have to download and install Life Ray into your own machine / server, but in case your are looking for something online and to kick start check out Google Apps and Social Wok, I love them both for its simplicity and no hassle online solution. Social Wok uses google’s free accounts to collaborate your documents and calendar, I loved the idea of getting instantly starting with it without downloading and installing anything … or even registering. Expect integration of Google Wave as well in social wok soon. There are other document sharing tools too, these are , OpenGoo,Google Docs and StixyStixy is the new one in the list, it looks incredibly cool … but looks like this is for the houses who wants to keep their culture kicking, i.e., creative & alive … I like it for its name. Also check out SmartsheetCentral Desktop, and CreativePro Office.

Drop Box is also the document sharing tool, but with the twist… easiest when you need to sync docs between office and home or even with friends and family. It’s downloadable tools is fantastic and it seamlessly do the job without wasting your time on asking you to click on any button to sync your documents between 2 computers. Also check out, it has dead simple rich web-presentation functionality. no registration, no downloads, no installs. You can upload your presentation files (documents, pictures, video, audio, and more) and can give live demo or walkthrough in seconds … it has a free conference call line and rich chat functionality. Also check out Scribd a very popular social document sharing service.

When it comes to project management, I have tried several tools, Out of all I liked Clocking It, specially for the reason it is hosted and free, Active Collab which is downloadable with a fee but looks worth it if you want the environment in your own machine, BaseCamp by 37Signals is one of the leader in such service. There are several others, you may want to try them out, 5pm, clarizen, comindworkprojectoffice, planningforce, Less Time Spent,  Klok, Collabtive, ProjectPier, dotproject, projectinsight, OnStage, deskaway, assembla, vcsonline, pmphq, nokahuna, liquidplanner, Thymer, TeamworkPM, Project360, NozbeEclipseGenius Project, Tenrox, Redminetargetprocess and for some strange reason I loved Todoist too, maybe because its very simple. For agile project management methodologies, check out agilebuddy, which goes to extra mile for Creating, Estimating, Planning and Tracking your software projects, and Mingle, which looks extremely good (though i have not had enough time to explore its agile PM functionalities).

For simple time tracking, have a look at LiveTimerfourteenDayz, and Klok.

If you need billing integrated, try Cashboard for billing and time tracking both, Simply Invoices which integrates with Basecamp, and easy to use Less Accounting.

I love 37Signals for its variety and its clean interfaces. Also check out ZohoOffice, who gives variety on online collaboration tools.

For those who use wireframing technique in their project management, iplotz has it all, from wireframing to project management to collaboration. In the similar genre, you also have mindmeister, excellent for those who love pencils instead of keyboards.

For sharing presentations, you may want to look at slideshareDimDim, and Vyew.

Twitter addict offices should try out yammer, exact replica of twitter for offices and much more.

If you have a team of developers looking to merge their codes remotely, check out SpringLoops and workspace.

A smallest organizer in our life is our to do lists … there are many tools available for this, to name few, TaDa ListsRemember the milk, which uses Google Gears to store your data offline,

Also check out Campfire which is an instant messaging solution for the teams working remotely.

If you are looking for a bug tracking software, check out flyspraywebissueseTraxisBugzillaTracMantis Bug TrackerBugNETThe Bug GenieIssue Tracker By ASP.NET,  16bugsJIRA(looks cool), FogBugs and Eventum built by the MySQL team. Also check out something very unique .. i.e., Notable, it helps your team collaborate through visual feedback on screenshots.

Apart from these I have also stumbled upon github, it is worth checking … it is a fast, efficient, distributed version control system ideal for the collaborative development of software.

Also check out AroundMe, an open source collaboration server which helps you create multiple collaborative group, webspace, community or social networking websites.

Hope this helps, pls add if you have come across something interesting in the same genre in the comment area!

31 Comments leave one →
  1. December 14, 2009 3:30 pm

    As a project management software I would like to also mention RationalPlan:
    And a good to do list organizer is Efigio:

  2. December 14, 2009 7:49 pm

    Thanks for the article, some very good tools mentioned here.

    As an entrepreneur I am involved in several companies and many different projects thus online collaboration is the only way to get things done efficiently.

    I use LumoFlow for it’s easy to use project management tools and social features:

    Disclaimer: I am an advisor to Lumo Research, the company behind LumoFlow so maybe a little bias ; )

  3. December 15, 2009 12:53 am

    There are currently literally over a 100 PM tools in the market. All of them doing more or less the same. Ingenuity people!

    The ideal PM tool (as one company sees it):

  4. December 16, 2009 2:04 pm

    It was nice to read your article and see that I know just a couple of PM tools and need to get to know some more maybe :) I could also like to mention Severa 3 as a project management tool, which you can sign up one user for free at

    I might be a little bit biased because I work for the Severa Corp.

  5. December 17, 2009 3:36 pm

    Lovely list. I have used many of these and they are great tools.

    My favourity three electronic ones remain Email, Powerpoint and Excel.

    My all time favourites are post-it notes & whiteboards.

  6. Prakash permalink
    December 21, 2009 5:22 am

    Hi Sidharth,
    How about FogBugz as a defect tracking tool (it is hosted free for 2 users). In our company we use Lean management techniques. TargetProcess is a cool tool (they give 5 user licence free but it is not hosted)

  7. December 29, 2009 2:23 pm

    Glad you featured DeskAway in the list!

  8. January 6, 2010 6:50 am


    Great list- we have one categorized out:

    • January 6, 2010 8:38 am

      Thanks Brandon, Collaboration Software really looks good, will have to spend some time on exploring it.

  9. January 11, 2010 1:05 pm

    Great List Sidharth. I found a couple of new tools I will try.
    One App I used and really find useful is ProofHQ ( If you do print-design you can use it to get feedback from your client in a simple interface.

  10. February 6, 2010 6:32 pm

    Nice list, Sidharth.

    I encourage to to also take a peek at Worktime Studio, at
    It’s a relatively new product compared to some that have been around a while, but provides very unique features. It’s currently not collaborative, although that is in our plans for the future. The windows desktop based tool was developed with freelancers in mind, and includes the best time tracking and task management features in a single package.

  11. Robert Allen permalink
    February 11, 2010 11:11 pm

    Our company has been using for some time now and we’re very happy with it. The application is in Beta version and can be used for free. There is no limit in the number of users or the number of reports that can be created. It is helping us a lot with the management of our tasks. I recommend it.

    Best regards.

  12. Lisa Lacombe permalink
    February 13, 2010 8:55 am

    Thanks Sidharth–very helpful. Have used Basecamp successfully for a group of 13. Biggest complaint is their dictatorship of how certain features must be used. For example, as a manager, if you wanted to assign the exact same to-do to 13 staff members (e.g., to submit professional development plans by a certain date), you had to do it one at a time for all 13. They refused to incorporate feedback on the basis of their fundamental beliefs of how the software should be used. Poor judgement in my opinion.

    • February 13, 2010 9:00 am

      Hi Lisa, I think what you suggested is a valuable feature … basecamp should have considered it as an opportunity to improve, hope they read this .. :)

  13. March 9, 2010 4:34 am

    Maybe you could consider adding Zimbra to the list?

  14. April 7, 2010 4:41 am

    Very good and thorough list Sidharth.

    Would encourage you to take a look at WRAP, an agile project management tool, and add to your list. We have been using it for quite some time and love it for ease of use, flixibility and powerful, intelligent reporting.

  15. Ben Shepard permalink
    May 19, 2010 8:13 am

    My favourite online PM tool is Intervals which has a rich assortment of tools and allows extensive customization. Easy to learn, easy to use, and I’m not likely to abandon it any time soon.

  16. August 26, 2010 5:50 pm

    Interesting read.

  17. August 31, 2010 9:04 am

    Just one comment that PMP HQ has re-branded itself and now called TaskPoint We also have new improved UI.

  18. April 22, 2011 8:00 pm

    you probably missed very good online free project management tool.

  19. July 12, 2011 6:14 pm

    Nice list Sidharth. Maybe you could consider adding OffBureau (, an online workspace that fuses collaboration, document management and a social network?

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